This is a sample form only. Permission to reproduce this form must be obtained from the author :Gilda Farias Healy.

Copyright Gilda Farias Healy © 2007

Copyright TXul 683-967,April, 2009

A Disaster Recovery Plan For: (Museum Name, Address Phone number and website address)

 

Long before a disaster strikes, it is imperative to have good housekeeping measures in place.

  • Operative Smoke Detectors
  • Operative and Function Fire Suppression System

(Keep up with regular maintenance.)

  • Inspection of Electrical Systems-monthly if possible.
  • Fire Proof Cabinets for Collections, Personnel and other Tapes, Diskettes and Magnetic Media.
  • Inclement weather clean-up – Easy to obtain : Rock Salt, Shovels
  • List of Museum Staff to contact in an emergency
  • Security Staff
  • Floor Plan of Bldg.
  • Polaroid Camera

 

Keep list of Necessary Phone Numbers

Director of Museum

Conservator

Maintenance Crew (if any)

Head of Board of Directors

Registrar/Curator

Facilities Manager

Fire

Police

Medical

 

Other Supplies to keep ready:

Polaroid Camera         Blankets

Sheeting                      Waterproof tape

Towels (Toweling)     Plastic Sheeting

Gloves-Latex , Nitrile, Cotton

Other protective Clothing, including face masks.

Emergency Cart – National Parks Service

Flashlights and/or battery operated lanterns

 

The Building/ Facilities

 

Exterior: walkways, entrances and exits

Retaining walls, outdoor shrubbery

Porches

 

Interior: Galleries, Entry ways, Exits, Storage areas

Basements

 

The Collection

  • Collections Issues
  • Items on loan from individuals and other institutions
  • Items directly related to Museums Mission
  • Items vital for research
  • Least representative of museum’s mission

 

SPECIFIC ITEMS RECOVERY

Books

Paper

Electronic Records

Magnetic Media

Tapes

Diskettes

Furniture

Wood Furniture

Upholstered Furniture

Leather Covered

Rawhide

Ceramics

Stone

Metal

Baskets

 

Artworks

Framed

Art on Paper or Photos with Glass Fronts

 

Photographs

 

Terms:

General Salvage Techniques

  • Contact a conservator as soon as possible
  • Work on high priority collection areas first.
  • In general, freeze items that cannot dry with 48 hours. Consult a conservator: metal, plate glass, some photographs and furniture may be exceptions to freezing.

 

Partial Glossary

 

Air Drying: use cool low-humidity with good air circulation.  Place absorbent material under objects, replace this when wet.  If at all possible, air dry materials or plastic racks (commercial bread trays or rust-proof screens) to increase evaporation.  Exposure to light may reduce threat of mold, but prolonged sunlight can cause fading.

 

Interleaving; Use blotter paper, unlinked newspaper, paper towels or waxed of freezer paper to keep items from sticking together and prevent dye transfer or running.

 

Freezing : If objects cannot be dried within 48 hrs. freeze them until action can be taken.

 

On-Site Dehumidification  Super-dry air is pumped into the into the building and moist air drawn out.  A useful method for damp library and archival collection in place; may be used in modern buildings to dry clean carpeting, wallboard and furnishings. Do Not use for historic structures of wood or plaster or most museum collections.

 

Rinsing: Rinse dirty or muddy items under a gentle strain of clean running water or gently agitate in containers filled with water.  Do not scrub, it drivers dirt in deeper. Use a sponge/soft cloth to blot  mud and debris.

 

Vacuum Drying: Also “thermal drying”.. Items are dried in a vacuum cleaner, often at temps.above 100degrees F.  Caution: this method accelerates aging and causes damage to many materials: animal skins (leather, vellum) film media. Widely available: slower than vacuum freeze-drying, but less expensive.

 

Vacuum Freeze Drying: Items are dried in a vacuum chamber at below-freezing temperatures to minimize swelling and distortion.  Generally provides the most satisfactory results: recommended for historic collection material and glossy papers.  A Commercial service available throughout the U.S..

 

Taken from the FEMA Emergency Response Wheel through a Preservation Project with the support of The National Endowment for the Humanities and the St. Paul Insurance Companies, copyrighted 1997.

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